Charge recorded
A core charge appears on a supplier invoice while the part moves into the repair workflow.
For independent diesel & truck repair shops
Are all your returned parts cores getting the credits they should?
We reconcile supplier core charges, return receipts and credit memos, then give your team an evidence-backed list of items worth checking. No new shop software required.
One-time review • From $249 • Fictional sample available
Why it gets missed
Supplier credits are easy to lose track of when the paperwork lives in different places.
Core returned
A return may be handled at the counter, by a driver, or with a receipt that lives somewhere else.
Credit needs matching
A credit may be delayed, partial, disputed, ineligible or undocumented. A missing memo alone does not prove money is owed.
The deliverable
A practical review your office can act on.
Built for follow-up, not a black-box score. Every exception points to the supporting records to verify next.
Matched items
A clear view of charges and credits that already line up.
Exceptions to investigate
Potential gaps separated from recent or undocumented returns.
Document reference trail
Invoice, return, memo and statement references your team can check.
Follow-up worksheet
A concise PDF/CSV output for the people who own supplier follow-up.
How it works
A defined review, before any private records change hands.
- 1
Fit check
Discuss supplier count, transaction volume and record formats. No private files are needed.
- 2
Confirm scope & secure transfer
Agree a written scope and approved secure handoff before sharing real records.
- 3
Reconcile & review
Map original charges to returns, memos and statements, with human inspection of ambiguous matches.
- 4
Receive an action-ready report
Get PDF/CSV findings and unresolved evidence. Your team handles supplier claims unless separately agreed.
Fictional sample explorer
See how an exception is separated from a normal processing delay.
Every amount below is illustrative. It is not a customer result, recovery, refund or amount owed.
| Invoice | Supplier | Core charge | Return date | Credit received | Difference | Status |
|---|
Select a row to see why it is classified this way and what to verify next.
$515of illustrative discrepancies to investigate
Only the three “Needs review” rows are included. The $400 no-return and $150 recent-return rows are excluded.
Is this for your shop?
Useful when the evidence exists but the matching work has fallen behind.
Good fit
- Independent diesel or heavy-duty repair operations
- Several suppliers and repeat core returns
- Accessible invoices, return records and credit documents
- An office team ready to verify and follow up
May not fit
- Negligible core-return volume
- No accessible records
- Only tire or oil work
- A fully reconciled process with little unresolved volume
Straightforward scope
One-time, human-reviewed. No new account or recurring billing.
Prices are introductory proposals. Final scope, timing and payment terms are confirmed in writing before work begins.
90-day core credit review
$249one-time- Up to 2 suppliers
- Up to 150 relevant transaction lines
- Last 90 days
- PDF/CSV exceptions and reference list
- One handoff call
Expanded review
$499one-time- Up to 4 suppliers
- Up to 400 transaction lines
- Last 90 days
- PDF/CSV exceptions and reference list
- One handoff call
No refund or recovery guarantee. Credit eligibility and recovery depend on supplier terms and evidence.
FAQ
Clear boundaries before a fit check.
This is operational reconciliation—not an accounting attestation, financial audit opinion or automated refund service.
Do you guarantee refunds?
No. We flag discrepancies that require verification; credit eligibility and recovery are determined by supplier terms and evidence.
Do I need to install software?
No. This is a one-time service using authorized exports after scope and secure handoff are agreed.
Does this replace Fullbay or our accounting system?
No. It complements existing workflows using authorized exports and does not replace your shop or accounting system.
What documents are needed?
After engagement: relevant invoices, proof of core return, credit memos and vendor statements, with unnecessary personal data redacted.
Can I send invoices through the form?
No. Do not upload or email confidential files through the public inquiry form. Secure instructions follow a written engagement.
Who contacts suppliers?
Your team by default. Optional assistance requires written authorization and separate scope.
How long does it take?
A timeline is confirmed after scope and record quality are assessed. No public timing guarantee is made.
What if nothing is missing?
You still receive a matched/unmatched review and documented exceptions where supported by supplied records; no recovery is guaranteed.
Can you review multiple locations?
Yes, request a tailored scope for multi-location or high-volume records.
Is this an accounting or CPA audit?
No. This is operational reconciliation, not an attestation or financial audit opinion.
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About the review
Technology-led reconciliation, with human review.
The review is offered by Kouchaoui, an engineering and automation practice focused on document-processing and business workflows. The work is scoped honestly around the records provided—not around unverified recovery claims.
Start with a fit check
See whether a 90-day review fits your shop.
Tell us about your operation. No invoices or confidential records are needed for the first conversation.
Response is personal and subject to availability.
mohamed.kouchaoui19@gmail.com